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PA to CMD

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Job Title

PA to CMD (Females Only)

Job Description

Accountable to the Director,  the Personal Assistant is responsible for providing a comprehensive, confidential and professional support service to the Director in all aspects concerned with the efficient and successful operation of the office and division.

Education Qualification

  • Any Graduate (Proffered BE [CE/CS/IT])
  • MBA (Marketing) will be added advantage

Other Skills

  • Smart and good presentation skill
  • Good communication skills (should be able to speak, read and write English fluently)
  • Basic knowledge of computer

Major Duties:

  • To maintain and provide a support service to the Director- daily schedule, including forward planning of his workload, diary management and coordinating and collating all relevant paperwork.
  • To set appointments and meetings for the Director as requested including regular one to one meetings with the Project Managers, Team Leaders and clients
  • To service meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes when requested/where necessary
  • Respond and advise efficiently to all electronic or verbal enquiries for the Director and other Facilities staff, using their own initiative
  • To liaise effectively with internal divisions/departments and external organizations on behalf of the Director 
  • To advise the Director of impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects
  • To ensure appropriate systems and processes are developed and maintained to support effective and efficient day to day running of the Directors office
  • To ensure the smooth flow of information around office,  including action monitoring to achieve deadlines and project milestones
  • To effectively plan and coordinate corporate training events, evaluation workshops and conferences on behalf of the Director, from inception through to tendering, to event management, budgetary control, invoicing and post event appraisals.
  • To plan and implement hospitality arrangements for the Director and visitor.